Skip to main content

Pharmacy Overview in Invent Medical: Prescription Management, Dispensing & Medication Safety

The Pharmacy module is a specialized extension of the Invent Medical platform, designed to manage the end-to-end medication process. It ensures seamless communication between the prescriber and the pharmacist, focusing on clinical accuracy, patient safety, and efficient drug dispensing.

1. Pharmacy Overview​

This module acts as the digital hub for medication management within your clinic. It integrates directly with the Encounter and Treatment Plan modules to receive digital prescriptions, verify safety checks, manage stock levels of pharmaceutical items, and document the dispensing process for patients.

2. Key Features​

  • Digital Prescriptions: Instant transmission of prescriptions from the doctor's encounter screen to the pharmacy.
  • Clinical Decision Support: Real-time alerts for drug-to-drug interactions, allergy contraindications, and pediatric dosage limits.
  • Dispensing Log: Detailed records of all dispensed medications, including dosage, frequency, and pharmacist sign-off.
  • Label Printing: Automated generation of patient-specific labels with clear instructions for usage.
  • Refill Management: Track and manage prescription refills to ensure continuous treatment adherence.

3. Typical Workflow​

  1. Prescription: A clinician issues a digital prescription during an encounter.
  2. Review: The pharmacy staff reviews the prescription, checking for safety alerts and stock availability.
  3. Dispensing: The pharmacist prepares the medication, prints the instruction label, and marks the prescription as "Dispensed."
  4. Patient Education: The patient receives the medication along with clear, system-generated usage instructions.
  5. Billing: The cost of the medication is automatically added to the patient’s invoice.

4. Screens & Navigation​

  • Prescription Queue: A real-time list of pending prescriptions waiting for pharmacy fulfillment.
  • Drug Formulary: A searchable database of available medications, their dosages, and current stock levels.
  • Dispensing Dashboard: A workflow screen for finalizing preparation and printing labels.

5. Step-by-Step Usage Guide​

  1. Receive Prescription: Open the "Prescription Queue" to see all new orders.
  2. Verify & Dispense: Click on a prescription to open the details. Confirm the medication against physical stock and click "Dispense."
  3. Print Labels: Ensure the printer is connected and click "Print Label" to generate the patient instructions.
  4. Complete Order: Mark the status as "Delivered" to finalize the transaction in the patient's record.

6. Best Practices​

  • Verify Twice: Always double-check the medication name, dosage, and patient identity before finalizing any dispense order.
  • Monitor Expiries: Regularly check the Pharmacy stock for items nearing their expiration date.
  • Maintain Accurate Formulary: Keep your digital drug catalog updated with current stock prices and availability.

7. Frequently Asked Questions​

  • Can I dispense a medication not in the formulary? No, items must be added to the formulary first to ensure they are tracked correctly for inventory and billing.
  • What happens if a prescription is rejected? You can add a note to the order, which will notify the original prescribing doctor to review and revise it.

8. Troubleshooting​

  • Prescription not appearing? Verify the encounter was successfully "Signed" by the clinician.
  • Error during dispensing? Check the system log to ensure the medication has sufficient stock quantities; you may need to replenish the pharmacy inventory first.